OTR Administrator

Job Purpose

We are looking for an OTR Administrator reporting directly to the Business Segment Manager OTR. This is a Local role, based in Midrand.

You will ensure that the general administration in department is completed in an accurate and timely manner to add to the efficiency of the department regular reports to management.

Ensures all clients/ Key Accounts have latest price lists at all times.

Ability to engage at all levels within the business with strong emphasis at Business Executive level.

Responsibilities:

• Achieve 100% accuracy in Administration
• Creditors:
• Check accuracy of supply invoices
• Check for signature and date of goods received
• Capture stock-in’s onto stock system
• Batch creditors invoices and forward to head office
• Ensure branch manager signs all creditors invoices
• Ensure recharge invoice is attached to creditors invoice as per procedure
• Debtors:
• Reduce debtors to meet company’s balance score card objective
• Accurately forecast month end collections
• Undertake Reconciliation and follow up on queries
• Insert comments on Matis comment screen
• Maintain P.O.D. register daily and ensure completeness and accuracy (signature, date, name and order number, registration number, etc.)
• Hold regular meetings with relevant sales staff
• Preparing journal coding sheets for authorization and processing
• Call on customers to resolve debt queries as required
• Assisting with administration & reconciliation of Debtors
• Control PD/RD cheques
• Receipt daily
• Printing, email and posting of debtors statements
• Follow up on ZZZ accounts

General Administration Work

• Capture, fax, and photocopy correspondence
• Daily banking and receipting as per company procedures
• Daily banking of cash sales and follow up on unpaid cash sales
• Complete “request for credit notes” as per company procedure to be signed by branch manager before processing
• Complete any other relevant documentation(i.e. IOD, insurance claims, vehicle accidents)
• Control and administer Petty cash : as per company procedure
• Undertake switchboard duties by receiving phone calls
• Ensure messages are received by relevant persons
• Comply with the requirements of the Occupational Health and Safety Act
• Undertake all reasonable requests and instructions, given verbally or in writing that fall within the parameters of the job
• Effective management of consumables
• Ensure/administer staff welfare
• Distribute staff pay slips

Requirements:

• Self starter/ Initiative/creativity/innovation
• Strategic thinking, problem solving, critical thinking and analytical skills
• Proficiency in relationship building, networking, persuasion and influential skills
• Good technical, business and global acumen
• Excellent verbal, written communication and negotiation skills
• Willing to travel extensively

Qualifications and Experience

• Matric
• 2 Years Experience in similar field

Why should you apply?

• We are passionate about our people and want to offer them the opportunity to develop and grow.
• You never stop learning. You will have the possibility to develop yourself via our Learning Management System that is also connected to LinkedIn Learning.
• Bridgestone as a global company drives your career to the next level by offering you possibilities to work in an international setting.
• You will have the opportunity to work with leading technologies.
• You will have the opportunity to experience a dynamic and challenging environment and work on different and innovative projects.
• We help you  to drive your career path onward and upward work in a culture of feedback that recognizes you and helps your development.
• You will work in a healthy and safety environment, as safety is a key priority area in Bridgestone.