Admin Clerk

Job Purpose

As an administration clerk you will play a crucial role in ensuring the smooth operations of Bridgestone by handling various administrative tasks and performing a variety of tasks such as answering phone calls, managing correspondence, maintaining records, and organizing files.

Key Performance Areas

1. Administration Overtime

• Receive attendance registers of all employees weekly.
• Calculate overtime hours worked weekly.
• Submit overtime to HR Officer for payment on the 10th of each month.

Debtors/Creditors

• Record invoices on Bridgestone audit summary file
• Match invoices daily.
• Bank cash and cheques daily
• Reconcile breakdown accounts.
• Sort breakdown queries.
• Reconcile creditors statements and attach invoices.

Filing and record keeping

• Type, fax, and photocopy correspondence
• File correspondence
• Handle petty cash.
• Handle salary advances.
• Request petty cash cheque in time for continuous use.
• Prepare vehicle logbooks monthly summary.     

Switchboard duties

• Undertake switchboard duties by receiving phone calls.

• Assist Management make official phone calls as requested.
• Ensure messages are received by relevant persons – Reps and Branch Manager.
• Undertake general office duties related to own job.

2. Health and Safety

• Adhere to Health & Safety standards in the workplace and does not endanger other parties.
• Comply with the requirements of the Occupational Health and Safety Act
• Ensure Personal Safety Equipment and facilities provided by the company are in good and clean condition.

3. General             

•Undertake all reasonable requests and instructions, given verbally or in writing that fall within the parameters of own line of duty.

Minimum Requirements

• Matric Basic accounting knowledge
• Computer literacy – MS Word, Excel, and Power Point
• At least 3 years’ experience in a similar role

Personal attributes

• Excellent organisational skills
• Excellent verbal and written communication skills