Facilities & H&S Coordinator

Facilities Coordinator

Position Snapshot

• Type of Contract: Permanent
• Full-time
• Location: Zaventem

The Company

Bridgestone in Europe, Russia, Middle East, India and Africa (BSEMIA), headquartered in Zaventem, is a subsidiary of  Bridgestone Corporation, a global leader providing sustainable mobility and advanced solutions.

In addition to our premium tire products, we offer a growing portfolio of tire-centric and mobility solutions. Through innovative technology,  we are committed to easier, safer, smoother and seamless mobility for our society and customers improving how people move, live, work and play.

In line with the “Bridgestone Essence”, our work environment is based on integrity and teamwork, where everyone can learn from each other and contribute with their own ideas in achieving the coming goals.

We want to hear from people who can take the challenge, unleash their creative potential and contribute to the company success demonstrating ownership, courage and agility. We want you to develop your skills, expand your knowledge and be proud of your work.

Job Purpose

Reporting to the HR Manager HQ - Benelux, the person in charge of Facilities Management leads and manages the services in the following fields:

• Budgeting & Vendor management: establishment and controlling of the Facilities budget
• Facilities management: delivering high-level services in line with agreed budgets and execution time frames
• Health & Safety: close collaboration with the Health & Safety Advisor to ensure the safety and wellbeing of all employees on site at all times

Main responsibilities

Facility management:

• Budget: Establishment & control of the Facilities budget

• Procurement : Selection of suppliers & contractors to assure the best service levels at the most reasonable price level

• Real estate: Main contact to the landlord for rental agreement negotiation and in charge of maintaining the landlord’s assets at top level

• Policies & procedures: initiation, development, implementation and follow-up on policies and procedures of the non-core supporting activities

• Facilities: Initiation / development / implementation & controlling of:

• general technical maintenance
• cleaning & general hygiene of the premises
• building security, including access control & CCTV
• reception, mail room, meeting facilities
• building signalization & printed matters according to the corporate identity guidelines
• stationary & supporting tools

 • Catering & vending: initiation & implementation and follow-up on all contracts

• Project work: Lead projects aiming to improve the existing processes and level of service

• Other: Supervision & coaching of Reception & Mail services (incoming & outgoing) and Handyman work

Health & Safety:

• Implementation of the instructions given by the Health & Safety Advisor within the given budget and time frames

• Organization of trainings for Fire Wardens and First Aiders according to the legal obligations

• Regular updating of the office displays of the Fire Wardens & First Aiders

• Planning and execution of the annual building evacuation exercise and debriefing of the fire wardens afterwards

• Communication to staff about important H&S issues

Profile requirements

• 2-5 years of experience in Facility management
• Experience in vendor management/ budgeting is an asset
• Experience in an international environment is an asset
• Advanced knowledge of MS Office and comfortable learning new technical systems as needed
• High-level customer service skills including outstanding interpersonal skills
• Ability to develop strong working relationships with team, internal partners, stakeholders, and vendors to deliver high quality service
• High level of resilience
• Fluent in English (verbal and writing) and Dutch or French
• Possess initiative & drive, with a strong desire to continuously improve

Our offer:

• A competitive salary depending on experience
• An extensive Benefits package including meal vouchers, hospitalization insurance, group insurance including a pension plan and net allowances
• A vibrant multinational environment with numerous opportunities for career growth
• A homeworking policy that offers you to work from home 3 days per week
• Numerous trainings (both internal and external) for personal development
• Different employee wellbeing initiatives such as fruit at the office, Employee Assignment Programs