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Admin Clerk

POSITION SNAPSHOT

JobReq ID:  54382
Type of work:  On site
Type of contract:  Open-ended/permanent
Full/Part Time:  Full time
Location: 

Windhoek, NA

ABOUT US

Bridgestone Americas, Inc. (BSAM), headquartered in Nashville, Tennessee, and Bridgestone Europe, Middle East and Africa (BSEMEA), headquartered in Brussels, Belgium, operate collectively as a “Bridgestone West” strategic region. This region services the strategic business needs of teams across the Americas, Europe, Middle East and Africa. BSAM and BSEMEA are subsidiaries of Bridgestone Corporation, globally headquartered in Japan. Bridgestone and its subsidiaries develop, manufacture and market a wide range of Bridgestone, Firestone and associate brand products and solutions to address the needs of a broad range of customers and industries.

ABOUT THE ROLE

Job Purpose

As an administration clerk you will play a crucial role in ensuring the smooth operations of Bridgestone by handling various administrative tasks and performing a variety of tasks such as answering phone calls, managing correspondence, maintaining records, and organizing files.

Key Performance Areas

  1. Administration

Invoicing

  • Make sure all invoicing off tickets are done daily.
  • Record all invoiced tickets on a spreadsheet 

Overtime

  • Receive attendance registers of all employees weekly.
  • Calculate overtime hours worked weekly.
  • Submit overtime to HR Officer for payment on the 10th of each month.

Debtors/Creditors

  • Record invoices on Bridgestone audit summary file
  • Match invoices daily.

 

Filing and record keeping

  • Type, fax, and photocopy correspondence
  • File correspondence
  • Handle petty cash.
  • Handle salary advances.
  • Request petty cash cheque in time for continuous use.
  • Prepare vehicle logbooks monthly summary.                

Switchboard duties

  • Undertake switchboard duties by receiving phone calls.
  • Assist Management make official phone calls as requested.
  • Ensure messages are received by relevant persons – Reps and Branch Manager.
  • Undertake general office duties related to own job.
  1. Health and Safety
  • Adhere to Health & Safety standards in the workplace and does not endanger other parties.
  • Comply with the requirements of the Occupational Health and Safety Act
  • Ensure Personal Safety Equipment and facilities provided by the company are in good and clean condition.
  1. General

•Undertake all reasonable requests and instructions, given verbally or in writing that fall within the parameters of own line of duty.

 

Qualifications & Experience Required

 

Education, Master, other certification:

  • Post matric qualification.
  • Computer literacy

 

Experience (years):

  • Matric Basic accounting knowledge
  • Computer literacy – MS Word, Excel, and Power Point
  • At least 3 years’ experience in a similar role

Personal attributes

  • Excellent organisational skills
  • Excellent verbal and written communication skills

Languages Skills:

  • English
  • Any local spoken languages

 

 

 

 

WHAT WE OFFER

At Bridgestone, what really matter is to foster co-creation opportunities and empowering you to be creative and curious to make mobility safer, more efficient, and more sustainable for future generations. Whatever role you fill, when you represent Bridgestone, you are a valued teammate, and part of our larger mission to “Serve Society with Superior Quality”, for that, we offer you more than just a competitive payment; we will provide you:

  • A supportive and engaging onboarding experience to ensure a smooth transition into our team.
  • The opportunity to develop and grow, through training and regular mentorship.
  • Corporate Social Responsibility activities.
  • A truly global, dynamic and challenging work environment.
  • Agility and work/life effectiveness and your long-term well-being.
  • A diverse and inclusive team.

We are committed to create an even more inclusive culture that advances equity, embraces individuality, and helps our increasingly diverse teammates, customers, and communities thrive, by providing equal opportunities in employment. This means that all job applicants and members of staff will receive equal treatment and that we will not discriminate on grounds of gender, marital status, race, ethnicity, color, nationality, national origin, disability, sexual orientation, religion or age.

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